Mommy's Favorite Things: The Do's and Dont's When Writing A Demand Letter

Thursday, December 17, 2020

The Do's and Dont's When Writing A Demand Letter


A demand letter is a formal document drafted by an individual or an entity to another, asking them to pay compensation for damages caused. It is merely a request to have the claim settled out of court. The primary purpose of a demand letter is to speed up the resolution of a claim. Compensation can be financial service or anything else you may want. Here are some do's and don'ts to be aware of when writing a demand letter.

The Do's

Be Professional and Polite

A demand letter basically outlays the grievances and concerns of the complainant. Make it as formal as you can. As you draft the letter, let it remain respectful and courteous. The right language can go a long way in ensuring your demands are met, and the process is smooth and fast. Let the other party know that you don't have any grudges, and all that you want is to have the case settled as peacefully as possible.

Keep It Brief and Precise

It is essential to keep your demand letter short and to the point. Be brief, and don't exaggerate. This will ensure you only include what is relevant for the other party to know without putting too much wording. While at it, remember to add your details, important dates, and briefly describe the whole incidence and the damages suffered. Also, don't forget to include costs like medical expenses.

 You don't have to attach the evidence with your demand letter. However, you can refer to the evidence if you are sure the receiving party is aware of it or is in possession of it. Let your letter be short and with the right information.

Do Include Your Demand

Even as you fight for your right to be compensated, ensure your demands are reasonable and not outrageous. The main essence of compensation is to make sure the incidents' burdens are lifted off your shoulder and not to make your rich or benefit from it. Let your demands be clear and easy to understand.

Do Outline the Deadline

When writing a demand letter, ensure you include a deadline. This will help you not wait for a response that is not forthcoming. If the other party does not respond within the stated timelines and has not communicated any possible delay, it might be the time for you to take the case to court.

Do Ensure It Is Received

Don't just send the letter and relax. Follow up until it's confirmed the defendant has received it. You can mail it through a reliable channel, or you can pay a court to have it personally deliver and signed.

The Don'ts

Don't be rude

Avoid using offensive or threatening language when writing a demand letter. Threatening the recipient may narrow down the chances of you winning the claim. When dealing with a claim, time is crucial. The longer it takes to settle the case, the more expensive and draining it will be for you.

Don't respond too quickly

When sending a demand letter, chances are you will receive a denial letter as a response. This simply means your attempt to resolve the claim amicably did not work. If this happens, don't respond to the denial letter. If anything, contact an attorney who will guide you on how to react to it. The lawyer will also advise you whether it's something worth responding to or proceed to court.

The main reason you would be writing a demand letter would be to receive maximum compensation for any damages caused. Hence, don't risk writing it on your own and portraying a weakness or loopholes to the defendant. Consider contacting an experienced lawyer to draft the demand letter for you. With a lawyer, you are most likely to win the claim as compared to working alone.